Skip to main content

Technology Procurement

One of our primary functions involves researching educational and student-related technological developments. This includes planning, purchasing, installing, and deploying new technology on our campus.

We focus on integrating new technology for future buildings, refreshing existing technology, upgrading various pieces of equipment as they become old or obsolete, and working with departments to standardize and fulfill their technology requests.

All instructional technology requests for hardware, equipment, software, upgrades, operational improvements, and suggestions for classroom additions must begin with the Technology Request.

Please submit work tickets for all technology requests, consultations and assistance.

Frequently Asked Questions

All faculty and staff requesting new hardware, software, or software renewals should use this form. This applies to any technology-related adoption, including products or services that are free of charge, as well as any purchases or updates needed. 

Once you submit the form, it will be reviewed by the designated department within IT to ensure the requested technology is compatible with our existing systems, meets security requirements, and aligns with our district standards.

After the review is complete, you will receive an email with either an approval, a denial, or a notification that your request has been forwarded to the appropriate Technology Committee for further evaluation. 

The review process varies depending on the nature of the request: 
  • Smaller Requests: Requests such as a new laptop typically take between 5-10 business days. 
  • Complex Requests: More complex requests, such as a new enterprise software application, could take a month or more.

  • Large-scale Purchases: Requests involving significant expenditures or bulk purchases of hardware or software.
  • New Technology Implementations: Introduction of new technologies not previously used by the district and require thorough evaluation for compatibility and impact.
  • Major Software Upgrades: Significant updates or changes to existing software systems that could affect multiple departments or users.
  • Security-Sensitive Requests: Technology involving sensitive data or critical infrastructure that necessitates a detailed security review.
  • Cross-Departmental Impact: Requests that will impact multiple departments or have district-wide implications.
See Technology Request and Technology Committee Workflow.

After IT approves your request, you will receive a confirmation email. You will then attach the approval email from IT as part of your Requisition. All technology purchases for fiscal year 24/25 and beyond will require the approval email to be included with the Requisition.

If your request is not approved, IT will provide feedback, suggestions for alternative solutions or additional information needed to meet approval criteria.

For the first question on the form, you need to specify the intended use of the technology you are requesting. There are three options to choose from: 
  1. Instructional Activities and/or Class-Related
    • Description: Technology used to conduct activities inside classrooms or for remote learning. 
    • Examples: Classroom computers, projectors, distance education software, or technology to teach specific disciplines. 
  2. Services Provided to Students
    • Description: Technology for students' use while they are on-site or remote. 
    • Examples: Student printing systems, student government software, counseling tools. 
  3. Office/Administrative/Enterprise
    • Description: Any technology used for office or administrative purposes.
    • Examples: Office printers, staff computers, office monitors, email marketing software. 
By categorizing your technology request into one of these intended use areas, you help ensure that the right resources and support are allocated to meet your needs.

If you have any questions or need assistance, please contact the IT Helpdesk at IS_help.deskFREEWVM