Building Fire Alarm Guideline
- The affected building (where the alarm is sounding) is evacuated to the closest parking lot (facilitated by the Campus Safety Evacuation Team and CERT) per EVACUATION Guideline. (stay quiet, no cell phones, help people get out, use outside stairs if applicable)
- Faculty begin head count of their students. Staff supervisors begin head count of their staff.
- Parking Lot Group Supervisor sets up a Sign In Sheet for staff, CERT and the Campus Safety Evacuation Team who can help with the event.
- Parking Lot Group Supervisor sets up a Check In site and receives head count forms from faculty and staff.
- Parking Lot Group Supervisor determines the nature of the emergency through investigation by facilities or first responders, depending on the emergency. If you are the only parking lot involved, make contact with the first responders to make sure you get timely updates. Otherwise, the Incident Commander will do this.
- When staff or first responders on scene have determined that the building is safe, the Parking Lot Group Supervisor/Or Incident Commander assigns team members to announce that it is "All clear to reenter the building".
- The Parking Lot Group Supervisor is responsible for providing timely (every 5 minutes) updates to Faculty and students so they know what is happening. If there is an Incident Commander, you will receive these updates from the Command Post (Normally in Lot E at Mission College and the Flag Pole or Lot 4/5 entrance at West Valley College). Lot E at Mission and Lot 4/5 at West Valley entrance may have BOTH a Parking Lot Group Supervisor Check In location and an Incident Commander/Command Post if the event is REAL.
Communication
We do not send out phone/text/email messages for building evacuation. The notification is by Fire Alarm or CERT/Campus Safety Evacuation Team verbal request (if the alarm system isn't working). We also only use verbal notification once we are in the parking lot. If you have questions while in the parking lot, you should be able to get them answered at the Staff Check In area (and orange flag that says "Check In" should help you locate the Check In location) You may also check campus Facebook and Twitter links for updates. Refer any media to the Command Post Public Information Officer
- Parking Lot Group Supervisor with 3-5 team members conducting staff Check In, Staff/Faculty/Student Head Count and communicating with the evacuees
- Request medical support if needed
- All coordination and decisions made on site
- Parking lots feeds lot-specific information to - and receives situation information from - the Incident Command Post (ICP).
- One radio per site funnels all communication to limit radio traffic.
- Logistics requests go to the Command Post
- Command Post coordinates with Law and Fire
- Parking lots manages activities in the lot
- Command Post gathers overall event information and manages response and recovery strategy